Top Methods to Export Emails from Office 365 to EML on Mac [2024] 

Top Methods to Export Emails from Office 365 to EML on Mac [2024]

Summary: Do you need guidance on exporting Office 365 emails to EML? If so, let’s go through the process together. In this blog post, we will cover the procedure in a simple and straightforward manner. There are two methods for exporting from Office 365: manual and professional tools. Later on, we’ll walk through the step-by-step procedure to export emails from Office 365 to EML on Mac. Before we dive into the methods, let’s take a detailed look at the terms involved.

Office 365 operates on a subscription model and is a suite of Microsoft applications. This subscription not only grants access to Office 365 but also includes other Microsoft applications such as Excel, Word, Outlook, and more. Moreover, Office 365 services are accessible both through web browsers and desktop applications. One notable convenience is the automatic and cost-free updating of the applications, alleviating concerns about manual updates.

EML, which stands for Electronic Mail, stands out as one of the most popular and widely employed file formats. It is extensively utilized by various email clients as the standard for saving emails. Noteworthy email platforms like Gmail, Yahoo, Thunderbird, among others, support the EML file format.

Now that we are acquainted with these terms, let’s delve into the procedures for migrating Office 365 emails to EML files. We’ll commence with the manual method.

Why Needs to Export Emails from Office 365 to EML

Here are some reasons for undertaking this task:

  • To prevent unintentional data deletion or loss.
  • Ensures convenient access to emails anytime, anywhere.
  • Preserves the original file structure without disruption.
  • EML files serve as a suitable archival format.

While Office 365 boasts numerous advantages, some users opt to transition to the EML platform. In such instances, particularly for those using Mac, we provide a solution that ensures a straightforward and hassle-free process to export emails from Office 365 to EML.

Manually Export Emails from Office 365 to EML

If you opt for the manual procedure to transfer Office 365 to EML, you’ll find it to be user-friendly, a preference for many individuals. Follow the step-by-step guide below for migrating your emails:

  1. Open Outlook from the list of programs.
  2. In the new message window, select the Office 365 email you want to preserve.
  3. Drag the chosen emails to the new message window.
  4. Click the drop-down menu and select “Download” for the download process.
  5. Your emails will be downloaded in EML format.

While these steps offer a way to save Office 365 emails as EML, it’s essential to note that this method has limitations. For example, it allows you to save one email at a time, making it time-consuming for large files.

Alternatively, automated tools are available that provide a more convenient and efficient solution for your requirements. Now, let’s explore the automated method step by step.

Export Emails from Office 365 to EML – Automated Solution

The MacProTools Office 365 Backup & Restore Tool stands out as a dependable and efficient solution for exporting Office 365 emails to EML. This tool offers the flexibility to export Office 365 mailboxes into EML format, with or without attachment files. Notably, it extends its capabilities beyond EML, allowing users to export Office 365 mailboxes to various formats such as MBOX, PST, PDF, MSG, CSV, and more. This versatile tool provides users with a comprehensive range of options for managing their Office 365 data.

Steps to Convert Emails from Office 365 to EML Format

  1. Download and run the MacProTools Office 365 Backup tool on your system.
  2. Opt for Modern Authentication, input your O365 user credentials, and click Sign In for seamless authentication.
  3. From the provided list, select the mail items you wish to back up and proceed by clicking Next.
  4. Choose EML as the saving option, and customize your preferences by selecting additional features.
  5. Specify the destination path where you want to save the resultant files or folders.
  6. Finally, initiate the process by clicking the Convert button to effortlessly export emails from Office 365 to EML.

Following these straightforward steps will help you efficiently use the MacProTools Office 365 Backup Tool for your Office 365 to EML migration.

Benefits of Automated Solution

There are some advantages of automated solutions over manual methods to convert Office 365 email as EML:

  • You can export Office 365 email services like Gmail, Yahoo, iCloud, and others.
  • It also makes it easier to convert or move emails that fall within a particular time frame.
  • The original data hierarchy will not be changed by the tool.
  • You can also remove duplicate emails during the process.


After addressing various concerns related to the exportation of Office 365 emails, this blog provides you with two solutions to export emails from Office 365 to EML. You have the option to choose the method that suits you best. While the manual method is available, the automated approach offers greater flexibility and convenience. By following the steps outlined above, you can seamlessly utilize the automated method. I trust that this blog proves helpful in resolving your queries and assisting you in the email exportation process. If you have any further questions, feel free to ask.