How to Use QuickBooks On Multiple Computers At The Same Time

QuickBooks offers ample features and options for companies to enjoy their accounting, bookkeeping, and payroll tasks with ease. With that, one of the most talked-about benefits and options that a company receives is multiple access to QuickBooks.

This means multiple employees in the organization can use the same QuickBooks at the same time from a different computer. The users are given authorization for the same for which sign-in is required and access the same in the data file. But it is not as simple as it sounds, there are certain settings to be followed.

Of course, it is possible to sync the software on two or more computers with the feature of ‘multi-user mode’. This way more than one person can have access to a single company file and perform the tasks without any hassle.

QUICKBOOKS DESKTOP VERSION

There are about three versions in your QuickBooks Services. This permit number of users in an organization to access company file from different computers at the same time.

Having this feature is a very helpful advantage, as a large number of employees require access to the software. There are different tasks handled by different employees, each wanting to have access to the data in the software. 

So, based on the high needs of the software in your organization, you can select the version that fits your needs.

• QuickBooks Desktop Premier- 5 USERS
• QuickBooks Desktop Pro- 3 USERS
• QuickBooks Desktop Enterprise- 30 USERS

Read More About: “How to Download QuickBooks Tool Hub“

Great Advantages of Multi-User Mode

Using QuickBooks with Multi-user mode brings in a great list of advantages. Besides, it is also essential to enable the multi-host users to access only then you can make great use of this feature. We will discuss how to go about it in the further steps.

1. Simultaneous access to your company file can help save up a lot of your time, efforts. More than one employee can use it, increasing performance, business efficiency, and also productivity.
2. You can give a dedicated server computer for having multi-user access to it. If not, you can make use of the workstations of your office as the host to it.
3. There is no such thing as a geographical limitation when you have this mode enabled. It allows any employee of the organization, regardless of where they are located.
4. Business always needs smoother and seamless collaboration with the team, this way every team will have proper coordination with each other. Accordingly, the team members can make informed decisions.
5. When more work gets accomplished in lesser time, you get to harvest better business opportunities. This way focus is on delivering more productivity for business and that yields more profits.

QuickBooks Installation Steps

Installation

1. First, install the software in your system and then choose Multi-User Host Installation.

Enable the Mode

1. Open your software and navigate to file
2. Tap on the Utility option and click on Multi-host user access
3. If the option says ‘stop hosting multi-user access’ this means, you are already on the mode of your choice so make no changes. 

Scan Company File

1. Locate company file on your computer
2. Then, start and tap on the programs
3. Click on the QB Database server manager
4. Now, the scan folder option needs to be selected and then proceed
5. Tap on Add Folder button on the screen
6. Once done, select the folder that has your company file details and then click on OK
7. If in case you wish to add a new folder, you can further add folder again as per your choice and needs
8. Then comes scanning of your folder which can be done by simply pressing the Scan button
9. Click on Scan and further click on the Close to Finish your process
10. Once done, move ahead with the next step where you set up the Multi-user mode

Company File for Additional Users

1. Now, here is when you add the number of users who can access your company file with different computers at the same time
2. It is best to add password protection as security, his way only people with the password can access it.
3. With that, all your business details, financial information will be kept secured too

Login

Ask the employees who have got permission to access QuickBooks Services to login in check.

Wrapping Up

If you follow the above steps, you are helping employees to make great use of the software at the same time. Your business is going to witness productivity guaranteed along with tasks done on time. There is no need for any employee to wait until someone uses it and it is their turn. Anyone with access and permission can handle QuickBooks software and get their tasks done on time.